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27 Jun 2022

PermanentJob for Executive Personal Assistant Needed

Kontak Recruitment – Posted by JobPost24 Polokwane, Limpopo, South Africa

Job Description

Job for Executive Personal Assistant Needed

Location: Polokwane
Job Type: Permanent
Company/Employer: Kontak Recruitment
Job Title: Job for Executive Personal Assistant Needed


Vacancy Details

Executive Personal Assistant (JB1944)

Bendor, Polokwane (Office based)

R20 000 – R30 000 per month, CTC

Duration:

  • Permanent
  • Overview
  • Property Development company, with a key focus on student accommodation in Polokwane is expanding their operations and looking for a dynamic, seasoned Executive Personal Assistant with excellent organisational skills to manage this busy executive office.

Minimum Requirements:

  • Grade 12
  • Secretarial Diploma / qualification
  • 2 – 3 years relevant Executive Assistance / Secretarial and Administration experience
  • Exceptionally high level of Computer Literacy required (MS Office – Word, Excel, PowerPoint and Outlook)
  • Must have a good understanding of an Executive’s statutory responsibilities and be able to support in all required roles
  • Excellent communication skills
  • Presentable – neat and professional in appearance
  • Valid drivers’ license
  • Required Skills
  • Communication both written and verbal
  • Administrative / Secretarial
  • Computer Literate
  • Reporting
  • Good interpersonal and client relations skills
  • Creative problem-solving skills
  • Developed time management and organizational skills
  • Able to follow instruction precisely
  • Meticulous and diligent

Duties and Responsibilities:

  • Communicating professionally and effectively with clients telephonically, managing and screening Executive’s telephone calls
  • Taking and distributing of messages
  • Welcoming clients / visitors and communicating their appointments with Executives
  • All duties pertaining to diary management including scheduling of meetings / appointments, liaising with clients / suppliers / stakeholders both telephonically and via email on behalf of management. Making flight, travel and accommodation arranging and communicating details to management
  • Document control and systems assurance – recording all information and keeping confidential records in a user friendly accessible format
  • Taking, typing and distributing of meeting minute
  • Typing letters, reports and general correspondence
  • Providing general secretarial / office administration support to management
  • All general office administration duties including preparing meeting documents / presentations.
  • Candidate Requirements

Minimum Requirements:

  • Grade 12
  • Secretarial Diploma / qualification
  • 2 – 3 years relevant Executive Assistance / Secretarial and Administration experience
  • Exceptionally high level of Computer Literacy required (MS Office – Word, Excel, PowerPoint and Outlook)
  • Must have a good understanding of an Executive’s statutory responsibilities and be able to support in all required roles
  • Excellent communication skills
  • Presentable – neat and professional in appearance
  • Valid drivers’ license

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