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27 Jun 2022

PermanentJob for Experienced Executive Personal Assistant Required

The Rand Mutual Assurance Company Limited – Posted by JobPost24 Gauteng, South Africa

Job Description

Job for Experienced Executive Personal Assistant Required

Location: Gauteng
Job Type: Permanent
Company/Employer: The Rand Mutual Assurance Company Limited
Job Title: Job for Experienced Executive Personal Assistant Required


Vacancy Details

Introduction:

As an Executive Personal Assistant, you will be responsible for supporting and providing the assigned Exco member/s with general administrative and secretarial assistance.

Description:

THE JOB AT A GLANCE

  • As an Executive Personal Assistant, you will be responsible for supporting and providing the assigned Exco member/s with general administrative and secretarial assistance. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal/external customers (Board of Directors, Internal Staff and Management). Furthermore, you need to have the ability to keep matters confidential, maintain an authoritative disposition as the “gate-keeper” yet remain humble, well-liked and non-political and an important member of the team.

WHAT WILL YOU DO?

  • Provide general secretarial support to assigned Executive
  • Travel Arrange meetings/workshops.
  • Manage, organise and maintain the diaries of assigned Executives timeously and promptly.
  • Screen incoming emails, posts, phone calls, enquiries and requests, often corresponding on behalf of the manager.
  • Meet and greet visitors at all levels of seniority.
  • Arrange for flowers to be sent to staff members who have suffered a bereavement or have been hospitalised for more than 3 days.
  • Arrange conferences and special functions.
  • Order calendars and diaries annually
  • Book meeting rooms and arrange parking as and when necessary.
  • Devise and maintain office systems, including data management and filing.
  • Manage travelling arrangements
  • Make travel arrangements – including but not limited to arranging visas and accommodation.
  • Sign off travel at the end of each month.
  • Ensure that travel authorisation forms are completed correctly, signed and approved by the relevant manager.
  • End-to end arrangement of management and ad hoc meetings
  • Co-ordinate and arrange MANCO and senior management meetings.
  • Prepare and circulate meeting agendas.
  • Take accurate and professional minutes during meetings.
  • Arrange and supervise catering for all relevant meetings.
  • Call special meetings with directors and government officials as and when required by the CFO.
  • Produce professional documents, briefing papers, reports, presentations and general correspondence.
  • Carry out background research and presenting findings
  • Compile monthly medical roster for doctors for circulation in the last week of each month.
  • Arrange and co-ordinate operations and medical workshops as and when necessary.
  • Collate and distribute month end reports to assigned Executives.
  • WHAT YOU’LL BRING TO THE TABLE?
  • Grade 12.
  • Secretarial/Administration Diploma/Degree from a SETA accredited institution (with minute taking as one of the subjects).
  • 3-5 years relevant industry experience.
  • Knowledge of administrative and clerical procedures.
  • Computer literacy: intermediate level MS Word, Excel, PowerPoint and Outlook Literate and Numerate.
  • Knowledge of customer service principles and practices.
  • Valid Driver’s License.
  • Own transport.

APPLY NOW

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