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25 Jun 2022

PermanentJob Vacancy for DC Admin Clerk Needed

CB Division – Posted by JobPost24 KwaZulu-Natal, South Africa

Job Description

Job Vacancy for DC Admin Clerk Needed

Location: KwaZulu-Natal
Job Type: Permanent
Company/Employer: CB Division
Job Title: Job Vacancy for DC Admin Clerk Needed


Vacancy Details

Dis-Chem Pharmacies’ in New Germany (KZN) has an opportunity available for a DC Admin Clerk to join the team. The main purpose of this role will be to perform administrative duties in the Dis-Chem Distribution Centre according to industry and Dis-Chem standards, in order to meet both legal and customer requirements.

Minimum Requirements…

Essential:

  • Grade 12 – Matric or Senior Certificate
  • Minimum 1 Year relevant experience in Distribution, Logistics or Supply Chain Environment
  • Advantage:
  • Advantage: Transport Management or Supply-Chain / Logistics Degree or Diploma

Responsibilities:

  • Ensure all Warehouses and sales order credit requests are done accurately and efficiently.
  • Ensure all credit related credit requests received are resolved and/or finalised by establishing an on-going basis.
  • Review the following:
  • Ensure that the follow-up system with stores, interdependent departments and relevant warehouses are carried out.
  • Ensure communication channels between stores, warehouses, other interdependent departments and WSS are effective.
  • Ensure that all Returns are processed within the required processes.
  • Ensure investigation is carried out and completed for delivery queries relating to warehouse deliveries and assisting Finance in the finalisation/resolution of queries.
  • Ensure that all warehouse credits are reviewed, including approval and decline of credits.
  • Manage integrity of credit data captured.
  • Ensure that all administration related to this role is accurate and up to date.
  • Keep necessary statistics and records, as set out by Management for reporting purposes.
  • Do the outsourced company, weekly time-sheets and distribute pay-sheets as per Dis-Chem standard operating procedures.
  • Place weekly stationary orders, for the Pharmaceutical and/ or Cosmetic Departments as per unit requirements.
  • Place expense orders, as per the management’s instructions.
  • Submit invoices for payment, once delivered as per Dis-Chem standard operating procedures.
  • Ensure other general administrative duties are performed as per department and managements requirements.
  • Ensure and verify the following, on all Goods Receiving Documents:
  • MIRA all invoices received.
  • Ensure that claims have been completed, for all shortages and damages received from the suppliers.
  • Verify whether Red Lights or Green Lights.
  • Send Green lights, to MIRA department.
  • Capture (MIRA) credit/ newspaper and magazine invoices – MIRA invoices that are requested by Head Office.
  • Verify and check outside supplier invoices for total accuracy.
  • Check goods received of all relevant invoices.
  • Accurately create and capture purchase orders for the Distribution Centre irrespective of source on SAP.
  • Ensure that the SL02 returns to vendor inventory list and ME2L open return orders balance with each other and the physical goods to be returned on hand.
  • Process all goods issues in Distribution Centre in compliance with the Dis-Chem goods issues standard operating procedures.
  • Accurate capturing of supplier/ distribution orders.
  • Ensure that adjustments are made 701, 702, 551, negative counts and cycle counts.
  • Prepare all goods to be returned to suppliers in the prescribed manner.
  • Process all returns to suppliers in compliance with Dis-Chem standard operating procedures.
  • Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance.
  • Respond promptly to store queries relating to Distribution discrepancies and inform management of any unresolved matters.
  • Communicate and coordinate with the relevant Dis-Chem stakeholders and internal departments to resolve queries in a prompt and effective manner.
  • Follow up with suppliers around delivery deadlines and give accurate feedback to management.
  • Ensure effective and efficient relationships with internal and external customers to improve operating efficiencies.
  • Proactively communicates in order to build co-operative relationships with internal and external customers.

Knowledge required:

  • Knowledge of Distribution Centre, logistics and supply chain operations.

Competencies/skills required:

  • MS Excel, MS Word and Outlook (Email) experience.
  • EWM SAP experience will be an advantage.
  • Good judgment in order to understand the consequential impacts of decisions made.
  • Accuracy and attention to detail.
  • Efficient and accurate administration skills.
  • Personal initiative.
  • Accept accountability for own actions.
  • Ability to remain calm and focused under pressure.

Time management.

Special conditions of employment:

  • South African citizen
  • MIE, clear criminal and credit
  • Driver’s license and/or own reliable transport

Remuneration and benefits:

  • Market related salary
  • Medical aid
  • Provident fund
  • Staff account

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