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25 Jun 2022

PermanentJob Vacancy for Office Administrator Needed Urgently

Time Personnel – Posted by JobPost24 Cape Town, Western Cape, South Africa

Job Description

Job Vacancy for Office Administrator Needed Urgently

Location: Diep River
Job Type: Permanent
Company/Employer: Time Personnel
Job Title: Job Vacancy for Office Administrator Needed Urgently


Vacancy Details

Our National Client based in Diep River, Southern Suburbs requires your administrative expertise to manage all office administration in their office supporting two Directors and two Managers in this growing concern.Your experience in a pressurized operations environment dealing with job cards, capturing supplier invoices, petty Cash and customers/suppliers etc. REQUIREMENTS:

Matric plus minimum 5 years administration experience

Tertiary qualifications advantageous

Well-spoken and able to communicate in English and Afrikaans

Ability to manage an office diligently with attention to detail

Working effectively towards deadlines and manage responsibilities independently

Word, Excel and Powerpoint skills

Hours of work: 30 am to 4.30 pm

DUTIES:

  • Managing job cards
  • Assistant to two Directors, the Operations Manager and the Project Manager
  • Ensure all job cards are completed correctly
  • Checking the times of travel to and from site plus the time that the job took for completion of all tasks and to provide details for invoicing

Capturing supplier invoices

  • Answering all calls, assisting clients or suppliers or taking accurate messages
  • Print Safety documents and ensure the check list is updated
  • Updating of all safety documents & manage filing of safety documentation
  • Ordering of stationery
  • Purchasing of refreshments and cleaning materials required for the office
  • Manage Petty Cash
  • Take minutes of meetings and document and send out to relevant parties
  • Manage the filing, matching supplier invoices with statements
  • Manage archiving and relevant documents to be sent offsite
  • Dealing with Suppliers and relevant Clients and enquiries

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