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27 Jun 2022

PermanentJob Vacancy for PA / Secretary 67176 Required

Unique Personnel – Posted by JobPost24 Midrand, Gauteng, South Africa

Job Description

Job Vacancy for PA / Secretary 67176 Required

Location: South Africa
Job Type: Permanent
Company/Employer: Unique Personnel
Job Title: Job Vacancy for PA / Secretary 67176 Required


Vacancy Details

Duties: Daily:

  • Monitor MDs incoming calls
  • Monitor sales computer emails on an hourly basis
  • Record payments sent via email
  • Print emails and distribute to relevant department
  • Record GRVs daily
  • Report any issues with returns to MD (GRVs)
  • Record diesel consumption per truck daily
  • Email statements/invoices/credit notes to customers
  • Monitor company cell phone, pass messages onto sales
  • Documents/payments etc to be passed onto MD as and when required
  • Print COAs as and when required
  • Remind sales reps regarding daily reports (to be filed and handed to MD)
  • Typing of letters/emails for MD
  • Obtain Purchase Orders for State Vet/Computer Repairs etc
  • Liaise with other Group plants as and when required

Duties:  Monthly:

  • Reconcile cell phone account
  • Reconcile diesel account
  • Prepare rebates for customers
  • Prepare reports for Sales
  • Monthly Statements to be sent to individual clients
  • Check stationary and email buying department
  • Email meter readings for photocopier
  • Update telephone list, cell phone list, lockers allocation list as and when required

General:

  • Travel and accommodation arrangements
  • Prepare documentation for Certificate of Original (online)
  • Prepare documentation for State Vet Permits
  • Prepare documentation for SADAC
  • Online application for bar codes as and when required
  • Report any issues with phone lines/internet/computers/photocopiers to relevant service provider
  • General filing
  • Import of containers – maintain paperwork
  • Prepare Pro forma invoices as and when required
  • Price increase letter to be sent out to customers as an when pricing is adjusted
  • Christmas letter to be sent out at the beginning of December each year
  • The day before public holidays, memo to be put on the notice board as to when will be working on the specific public holiday
  • Submit/follow up on insurance claims
  • General day to day secretarial function
  • Print expiry labels for telesales
  • Print labels for the deli
  • Weekly switchboard relief (lunch time or as and when required)
  • Candidate Requirements
  • Matric
  • PA/Secretary experience at senior level
  • Excellent computer skills: Excel, Word, general correspondence typing
  • Shorthand a definite plus
  • Mature outlook, able to maintain strict confidentiality
  • Well spoken, well groomed
  • Stable work history

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