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25 Jun 2022

PermanentJob Vacancy for Receptionist / Office Assistant Wanted

Persona Staff – Posted by JobPost24 Cape Town, Western Cape, South Africa

Job Description

Job Vacancy for Receptionist / Office Assistant Wanted

Location: Cape Town Northern Suburbs
Job Type: Permanent
Company/Employer: Persona Staff
Job Title: Job Vacancy for Receptionist / Office Assistant Wanted


Vacancy Details

A successful manufacturing company based in the Northern Suburbs is seeking to employ a Receptionist / Office Assistant to join their small team. We are looking for a highly organized, hands on person that is willing to learn in a fast-paced environment. Responsibilities:

Administration:

  • Answering, screening, and forwarding telephone calls, making appointments
  • Receiving customers and visitors at reception
  • Updating Covid Database
  • Maintain office security by following safety procedures and controlling access via reception desk
  • Receiving and sorting daily mail and emails
  • Filing
  • Arranging courier services
  • Arranging interviews and all other meetings
  • Typing out documents / spreadsheets
  • Keeping track of stationery and replenishing stock
  • Archiving old documents and keeping Archive Store in order
  • Scrutinising security logbook on weekly basis
  • Ad hoc tasks
  • Check for tenders daily in websites provided and local newspapers
  • Filing of credit card receipts
  • Sorting according to month-end statement
  • Keeping the logbooks for the company vehicles up to date
  • Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel
  • Ensuring vehicle services are booked on time

Finance Assistance:

  • Capturing of supplier invoices on SAP
  • Filing of Supplier Invoices
  • Requesting statements from Suppliers monthly

HR Assistance:

  • Assisting HR Manager with Contracts (New contracts and renewals)
  • Keeping track of workers sick notes
  • Registering of RMA Claim – injury on duty plus all related admin
  • Placing ads for vacancies
  • HR Filing
  • Typing of warnings and other relevant

Travel Arrangements:

Getting quotations for airline tickets and accommodation

Booking airline tickets

  • Booking accommodation
  • Ensuring we receive the invoices for airline tickets and accommodation
  • Travel Requests

Requirements:

  • Matric
  • SAP Experience
  • Ms Office
  • Willing to learn
  • Excellent communication skills – Verbal and Written

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