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31 Aug 2021

PermanentVacancies for RECEPTIONIST AND OFFICE ADMINISTRATOR Wanted Urgently

MJ Minter Inc – Posted by Jobpost24 Cape Town, Western Cape, South Africa

Job Description

Vacancies for RECEPTIONIST AND OFFICE ADMINISTRATOR Wanted Urgently

Location:Tokai
Job Type: Permanent
Company/Employer:MJ Minter Inc
Job Title:RECEPTIONIST AND OFFICE ADMINISTRATOR


Vacancies for RECEPTIONIST AND OFFICE ADMINISTRATOR Wanted Urgently

Vacancy Details

Please note this is an IN OFFICE position in the Westlake / Tokai area in Cape Town’s Southern Suburbs.

 

Duties & responsibilites

 

  • Reception – Answering telephone, receiving deliveries, receiving visitors, arranging teas & coffees etc.
  • Ensuring front office and boardroom is clean and presentable at all times
  • Office maintenance – Liaison person for service companies & obtaining comparative quotes
  • Stationery & Office consumables – Completion of stationery orders for approval and pricing checks by Partner
  • Oversee post and banking daily, grocery shopping weekly
  • Writing up deposit book and ensuring that banking, collection / dropping off of post and general purchases when required.
  • Ensuring that kitchen is fully stocked at all times
  • General typing, filing and administration
  • Maintaining the Practice Partner’s calendar on Outlook
  • Updating birthday list, arranging birthday cards and gifts for staff and sending birthday SMS to client
  • Arranging staff functions / catering in conjunction with entertainment committee
  • Completion of delivery/collection book
  • Travel arrangements
  • Printing of labels for files
  • Liaison with IT support
  • Supervise cleaner
  • Preparation of client information request letters
  • Assistance with recruitment process
  • Completion of sick leave forms for staff and maintain staff leave records
  • Booking of training courses & seminars
  • Practice marketing – sending out client circulars, newsletters, advertising, update website etc.
  • Assisting in the secretarial and tax department with filing and various administration tasks

Candidate Requirements

Requirements:

  • Well-spoken – good telephone voice and manner
  • Well-groomed
  • Confident
  • Efficient & accurate
  • Proactive
  • Good Microsoft Office skills

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