PermanentVacancies for RECEPTIONIST AND OFFICE ADMINISTRATOR Wanted Urgently

MJ Minter Inc – Posted by Jobpost24 –Cape Town, Western Cape, South Africa

Job Description

Vacancies for RECEPTIONIST AND OFFICE ADMINISTRATOR Wanted Urgently

Location:Tokai
Job Type: Permanent
Company/Employer:MJ Minter Inc
Job Title:RECEPTIONIST AND OFFICE ADMINISTRATOR

Vacancies for RECEPTIONIST AND OFFICE ADMINISTRATOR Wanted Urgently

Vacancy Details

Please note this is an IN OFFICE position in the Westlake / Tokai area in Cape Town’s Southern Suburbs.

Duties & responsibilites

Reception – Answering telephone, receiving deliveries, receiving visitors, arranging teas & coffees etc.
Ensuring front office and boardroom is clean and presentable at all times
Office maintenance – Liaison person for service companies & obtaining comparative quotes
Stationery & Office consumables – Completion of stationery orders for approval and pricing checks by Partner
Oversee post and banking daily, grocery shopping weekly
Writing up deposit book and ensuring that banking, collection / dropping off of post and general purchases when required.
Ensuring that kitchen is fully stocked at all times
General typing, filing and administration
Maintaining the Practice Partner’s calendar on Outlook
Updating birthday list, arranging birthday cards and gifts for staff and sending birthday SMS to client
Arranging staff functions / catering in conjunction with entertainment committee
Completion of delivery/collection book
Travel arrangements
Printing of labels for files
Liaison with IT support
Supervise cleaner
Preparation of client information request letters
Assistance with recruitment process
Completion of sick leave forms for staff and maintain staff leave records
Booking of training courses & seminars
Practice marketing – sending out client circulars, newsletters, advertising, update website etc.
Assisting in the secretarial and tax department with filing and various administration tasks

Candidate Requirements

Requirements:

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